Cross-Site Provisioning Workflow & RACI

Cross-Site Provisioning Workflow & RACI

N.B. Normalize currency to [Currency] and adjust for VAT/tax policy differences where relevant. Validate that product segmentation matches [ProductHierarchy] used in finance and CRM.

📄 Prompt Template

Design a standardised, cross-site access card provisioning workflow for facilities [FacilityList] that integrates [HRIS_System] (hire/transfer/terminate) with [ITSM_Tool] (request/approval/fulfilment). Include intake validation, identity verification, approval tiers by [RoleName] sensitivity, badge printing, encoding, distribution, activation, and confirmation of physical receipt. Define work-in-progress limits to handle [PeakOnboardingVolume] per day with priority queues for critical roles.
Output format:
Text-based swimlane diagram (Markdown list) with steps per function (HR, Security, Facilities, IT).
RACI table (Markdown): Activity | R | A | C | I.
Exception handling matrix (Markdown): Scenario | Detection | Temporary Control | Final Resolution | SLA.
Controls checklist (numbered) with verifiable artefacts (ticket ID, approver ID, encoder ID).
Specify segregation of duties, audit trail requirements, and fallback procedures for system outages (manual batch activation and reconciliation).

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