PIP Stakeholder Communications Pack (Email Templates)

PIP Stakeholder Communications Pack (Email Templates)

N.B. Share with Legal for jurisdictional terms; attach any referenced specs so clause numbers remain stable across versions.

📄 Prompt Template

Write a stakeholder communications pack for initiating a performance improvement plan for [EmployeeName]. Include tailored email templates from [ManagerName] to [HRBPName], to the employee, to the leadership distribution list, and to [LegalReviewer] for review. Output format: Provide four templated emails, each with: Subject line, Audience, Objective, Key Talking Points (bulleted), Required Attachments, Next Steps, and a clear CTA. Incorporate a timeline overview for [Timeframe] in the manager→employee email. Specify tone guidance (supportive, factual, non-judgmental), confidentiality footers, and links to internal resources. Include a brief FAQ (≤6 Q&As) to pre-empt escalations. Ensure alignment with anti-retaliation and data privacy standards. [/Notes]For EU/UK contexts, include a note on lawful basis for processing performance data; obtain legal sign-off before distributing beyond direct stakeholders. [/Notes]

⚙️ Customize Your Prompt

Scroll to Top